HR Administrator responsibilities

Job brief
We are looking for an HR Administrator to support our Human Resources department and the ability to handle sensitive information confidentially.
 You will act as the first point of contact for HR-related queries from employees and external partners.
Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

• Manage the department’s telephone centre and address queries accordingly
• Prepare reports and presentations for internal communications
• Provide orientations for new employees by sharing onboarding packages and explaining company policies.

On-call rota system to manage the out of hours call.
Ultimately, you should be able to ensure our HR department supports our employees while conforming to labour laws.
Responsibilities
• Organize and maintain personnel records
• Update internal databases (e.g. record sick or maternity leave)
• Prepare HR documents, like employment contracts and new hire guides
• Revise company policies

• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Create regular reports and presentations on HR metrics (e.g. turnover rates)
• Answer employees query about HR-related issues
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days and work schedules)
• Arrange travel accommodations and process expense forms
• Participate in HR projects (e.g. help organize a job fair event)
Requirements
• Proven work experience as an HR Administrator, HR Administrative Assistant or relevant role
• Experience with HR software, like HRIS or HRMS
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labour laws
• Excellent organizational skills, with an ability to prioritize important projects